DHS EAGLE II – FC2 Quality Assurance Program

Team TMR believes there are three substantive areas which require quality planning for delivery of products and services: the Client, the Contract, and Project Delivery. Executive Managers, Project Managers, Quality Managers, and Quality Assurance Partners all accept responsibilities and ownership at various levels throughout the process to ensure ownership and execution in compliance with Team TMR's standards. Each project is assigned a Quality Assurance Partner focused on providing objective evaluation of the overall quality of the processes and products through Team TMR's Quality Assurance Evaluation Process. Team TMR demonstrates its commitment to quality through:

  • ISO 9001:2015 Quality Assurance and Management and SEI CMMI Level 3 certified systems engineering and management processes
  • Project Management Institute’s PMBOK® Industry best practices
  • Earned Value Management (EVM) techniques
Success in supporting Government contracts is not solely based on technical capabilities and the availability of qualified personnel; it is based on a solid ISO 9001:2015 Quality Control (QC) Program. TMR’s QC program uses a powerful approach that has been successfully applied to numerous projects. The principles of our QC program include: the precise and timely application of well managed processes, performance metrics, and rigorous compliance with TMR best practices and standards; competent staff with requisite knowledge, skills and experience; and a trusted partner relationship to include clear communications with the customer. The TMR QC processes and procedures are based on our ISO 9001:2015, ITIL V3, and SEI CMMI Level 3 compliant processes. We apply the results of our QC activities and measurements to assess all aspects of our performance service quality.
Every Task Order Team TMR executes will incorporate a Quality Control (QC) plan based on TMR certified ISO 9001:2015 processes and procedures. The QC plan defines the key performance measures, schedule reviews, and resources. The requirements of the Task Order drive the actual measurements and their frequency. These metrics must address risk identification and mitigation in order to form the foundation for the project performance metrics. By linking QC measurements to project performance metrics and ultimately back to risk/tradeoff assessment, knowledge of critical failure points and critical success factors is institutionalized into the project management plan. Day to day QC activities will be performed at the Task Order level. To ensure an objective assessment of performance, independent quality control assessments will be performed by the PM. By performing this independent assessment at the highest level, lessons learned on TO’s can be shared across all Task Orders. TMR will apply tailored surveillance methodologies to the quality control elements that accurately assess performance. The principal elements and benefits of Team TMR’s QC Plan, along with surveillance methodologies are:

Team TMR’s Quality Control Plan

Quality Control Elements Benefit to DHS EAGLE II Surveillance Methodology / Tool
Quality Control (QC) PlanningContract level PM and TOM work with the Government to ensure an understanding of the requirements and develop mutually understood expectationsQuality Control Plan Analysis of QC Metrics
Personnel Evaluation and AssignmentTOM will select the employee(s) with the most relevant knowledge and skills to perform program assignments. Tailored performance metrics will be defined to monitor and assess progress throughout the Task OrderStaffing / Training Plans Performance Appraisals
Resource Planning & UtilizationTOM and TMR Corporate Staff will ensure that adequate resources are made available to the Task OrderStaffing Plan Customer Surveys
Performance ReviewTMR CEO, PM and TOM will conduct on-going reviews of contract and Task Order performance and staff performance to ensure performance standards are met or exceeded.Program Reviews Subcontractor Reviews Customer Surveys
Reward and RecognitionTeam TMR recognition programs provide incentives to personnel to perform above the standards and expectationsEmployee Surveys Retention data
Customer FeedbackThe PM will schedule quarterly Quality Control meetings with the DHS EAGLE II Government PM and designated staff.Customer Surveys Customer Meetings

Team TMR will provide easy access to EAGLE II reports. Our Team will comply with all contract requirements for reporting deliverables and required by individual Task Orders. Our preferred method of communication is face-to-face meetings, over time we have found that this method leads to better government/contractor working relationships, faster issue resolution, and increased client satisfaction. In addition, all status reports will be maintained and available to DHS and EAGLE II users through our dedicated Team TMR EAGLE II Web Portal. The portal will include appropriate security access controls. It will also include Program and TO executive level dashboards. The portal will be available via a link from the main TMR EAGLE II Web. Reports include:

Team TMR EAGLE II Contract Reporting

EAGLE II Reporting Frequency Interface
Contract Status ReportMonthly – by the 15thIn-person, Electronic and Portal
Task Order Status ReportAs specified in individual Task OrdersIn-person, Electronic and Portal
Annual Small Business 50% ReportAnnuallyIn-person, Electronic and Portal
Re-representation of Small Business Size Status ReportAs RequiredIn-person, Electronic and Portal
Task Order-Specific DeliverablesAs RequiredIn-person, Electronic and Portal

DHS will receive maximum project monitoring and quality control through TMR's clearly defined Quality Control Plan and processes.